Accounting & Office Administrator

San Diego, CA

Accounting and Office support position for a fast paced, innovative, San Diego based Industrial IoT company. The ideal candidate will be an organized and self-motivated professional who will be responsible for general accounting duties, as well as general office administrative responsibilities for our San Diego office (and Denver office, as needed). Reporting to the Accounting Manager, the Accounting and Office Administrator will also work closely with our leadership team by coordinating calendars, organizing meetings and helping the team prepare key corporate documents. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

The Work:

Accounting:

  • Generate and send out invoices
  • Carry out billing, collection and reporting activities according to specific deadlines
  • Review AR aging to ensure compliance
  • Maintain accounts receivable customer files and records
  • Follow established procedures for processing receipts, cash etc.
  • Communicate with customers via phone, email, mail or personally
  • Assist with month-end closing
  • Process accounts payable invoices to ensure proper approval, general ledger coding, and payment terms
  • Process employee expense reports for compliance with company policy and government allowability guidelines

Office Administration:

  • Develop and implement a document management system for the company
  • Maintain general office files, including job files, vendor files, and other files related to the company’s operations
  • Support preparation of key documents for the company, including board documents and power point presentations,
  • Arrange travel for limited number of company executives
  • Arrange for shipping of company products to customers
  • Plan lunches and corporate meetings and events
  • Welcome visitors and directing them to the relevant office/personnel
  • Carry out clerical duties such as answering phone calls, responding to emails, and preparing documents; including office correspondence, memos, resumes, and presentations
  • Coordinate and manage appointments, meetings, and the conference room schedule in order to prevent duplicate bookings
  • Purchase office supplies, equipment, and furniture
  • Oversee the maintenance of office facilities, and equipment
  • Perform other relevant duties when needed

Minimum Qualifications:

  • Completion of 2-year or 4-year degree in Accounting or Business; or at least 3 years of experience as bookkeeper/accountant, or office management position
  • Previous experience in accounts receivable, accounts payable, bookkeeping, or other accounting duties
  • Demonstrated knowledge of Microsoft Excel PowerPoint and Word software
  • Familiarity with NetSuite, Expensify, Unleashed, Gusto, and similar cloud based purchasing, accounting, inventory, or ERP systems a plus
  • Multi-tasking and time-management skills, with the ability to prioritize tasks

Travel: 10-15%

 

Benefits:

  • Salary – $25/hr, paid bi-weekly
  • Hours: Full-Time
  • 99% company paid individual medical, dental, & vision insurance coverage

sensemetrics is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment, as sensemetrics does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation or any other classification protected by Federal, state, or local law.